Regulatory compliance and reporting involve multiple departments, systems, and applications. But with RPA, finance teams can ensure timely and insightful reporting that can add significant value to your business. Quickly ingest data from pending paper-form invoices with intelligent document processing and integrate the data with core systems to achieve a single source of truth.

RPA technology is relatively simple to implement and offers a lot of benefits. The implementation can start with applying RPA to simple rules-based finance and accounting tasks, and can be scaled up to take over more complex functions rpa use cases in accounting as the need arises. Accounts receivable management is critical because it is directly related to cash flow. Accounting teams spend a significant amount of time filling in data and tracking payments within disparate systems.


RPA can take this task off your shoulders and generate immaculate reports in real time. Such intelligent automation will make your business processes more transparent and ensure financial forecasting accuracy. Book invoice amount in miscellaneous accounts for one-time customers by using intelligent document processing and tag them as “miscellaneous accounts category”.

The bot would extract the amount, date, location, and other info from the receipts and log them into the system. Payroll requires repetitive payroll processing, taking into account myriad regulations and company rules. RPA bots can monitor network and server usage data and send the reports to employees. Businesses need regular reports to inform managers and teams of their progress. Since RPA is a horizontal solution, we can’t cover every way that RPA can be used. We recommend businesses to use a process mining solution which can identify the most impactful RPA implementation areas for your company based on your company’s as-is processes.

Why Choose SS&C Blue Prism Intelligent Automation?

Though there are plenty of other functions that can use RPA, we’re highlighting these four. Now that we’ve looked at RPA use in different industries, we can hone in on specific function use cases. Since the corporate culture is dynamic and ever-so-changing, one can’t stress the importance of having a competitive edge enough. A slight variation in costs or innovation dictates whether the company would benefit from lasting success or struggle to keep its operation running.

rpa use cases in accounting

Identify all the manual processes that your organization is spending time on. Next, list all the repetitive, manual & high-volume functions based on their complexity. Account Payable is a critical part of the day-to-day functions of any financial institution. However, being repetitive and time-consuming, AP is the perfect candidate for RPA automation.

What is the future of RPA in finance?

Still, adoption of new digital technologies and cloud remains a challenging feat. Discover how automation can transform age-old practices into cutting-edge processes. Digitize tasks related to capital planning, project accounting, and get your projects approved faster, too.

rpa use cases in accounting

Digitize reconciliation processes, eliminate errors from workflows, and automate data extraction, freeing up analyst time to focus on more strategic work. Use AI-powered automation to implement innovative accounting practices, take over cumbersome reporting functions, and manage your business’s policies and procedures. Decision makers get perspective to make quick decisions on budgets, forecasts, strategies, and governance. Software robots perform tasks such as collecting bank statements and entering critical financial data into the A/R system. By introducing AI-powered technology into the process, finance teams ensure customers receive accurate quotes, orders are fulfilled correctly, and any issues are resolved seamlessly.

How RPA Transforms Accounting and Auditing

As the digital landscape shifts and grows more complex, more advanced tools – and a unified strategy – become necessary. Otherwise, businesses become stuck with patchwork solutions that don’t integrate together as well as they should. A unified approach based on the concepts of intelligent automation not only leverages RPA when it can provide value, but also brings in other critical tools, including AI, machine learning, OCR, and more. Usually, this process is time-consuming as it includes such subtasks as data extraction and entry, timesheet validation, employee information verification, scheduling payments, and calculating pay-out. To avoid any inaccuracies or delays, RPA automates payroll management by extracting data from different sources and calculating payments with 100% accuracy. Unlike traditional automation in finance and accounting, RPA can smoothly interact with existing corporate systems (e.g. company’s ERP or CRM).

Download data from documents received in unstructured formats from different sources and auto-downloaded from bank websites with tools such as RPA. Auto-read and ingest the data with intelligent data capture or intelligent document processing. Reconcile the data by using RPA and business rules to generate reconciliation statements. Scan, transform and automatically upload data from paper invoices and other similar paper documents, such as proforma invoices and utility bills, into the ERP system by using intelligent document processing.


The good news is that RPA helps businesses with repetitive, high-volume, rule-based digital tasks. It doesn’t matter what your industry or function is as long as it has at least one manual process that can be made more efficient with RPA bots. Failure to comply with regulations can result in hefty fines and damage to a company’s reputation. By automating compliance checks, IA can enhance compliance and mitigate risks. SS&C Blue Prism works diligently to ensure our intelligent automation program has the highest security and compliance measures. Our intelligent digital workforce secures your data integrity and process auditability, which we’ll dive into more in our ‘benefits’ section.

Individuals can then devote their time to more judgment-based tasks such as reviewing and validating the updated data. It is critical to provide accurate information to decision-makers, and this information flow requires precise and detailed reporting. While crucial, comparing account balances across systems can be a time-consuming function. Robotic Process Automation can scan the data, identify issues, and bring them to a team member’s attention for review. Finally, once the correct data has been identified, a bot can programmatically correct the data issue across all impacted systems.

Processing cash data

Every business owner has to plan business trips and this can be made easy and stress-free with the help of RPA. With the right RPA bot, you can extract and understand different receipts types. One of the best ways to deal with the hassles of preparing a profit and loss report is using rpa accounting. For any business to thrive in the competitive market, it’s vital to manage and monitor the whole financial process of your business. To make this happen, businesses need to focus on preparing the profit and loss reports and that too on a regular basis.

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